This data privacy policy (hereinafter referred as “policy”) clarifies the type, scope and purpose of the processing of personal data within our website, www.climatechoice.eu, functions and contents connected with it (hereinafter referred to as “website”).  

The privacy policy applies regardless of the domains, systems, platforms and devices used to run the website.

CONTROLLER 

For the processing of your personal data controller is the CHOICE Horizon Europe project coordinator, the Institute of Communication and Computer Systems (hereinafter referred as “controller”), based in Athens, Greece on behalf of the CHOICE Horizon Europe project consortium. 

Email: info@climatechoice.eu 

DEFINITIONS 

The terms used refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR):

  • “personal data” means any information, such as name, address, email, phone number etc., relating to an identified or identifiable natural person (‘data subject’), visitor / user of the website. 
  • “processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. Processing includes any operation performed by the controller on personal data of the visitors / users of the website.  

Information we collect  

We collect your information either directly from you or automatically through our website.  

We encourage you to provide only information that is necessary for the use of our website, in order to help you protect yourself and your information. 

We collect information under the following circumstances: 

When visiting the CHOICE website – The IT systems and applications designated for the operation of this Website detect, during the course of their ordinary operation, certain data – the transmission of which is implicit in the use of Internet communication protocols – not associated with directly identifiable users.

The data collected may include cookies, IP addresses of computers used by Users connecting to the site, the URI – Uniform Resource Identifier – addresses of the resources requested, the time of the request, the method used to send the request to the server, the size of the file obtained in response, the numerical code indicating the status of the response from the server (completed successfully, error, etc.) and other parameters relating to the operating system and the user’s IT environment.

When you contact us via email or filling the contact form — for example, when you ask for support, send us questions or comments, or report a problem, we collect your name, your email address, your message, etc. We use those data only to answer the queries we receive. 

Usage data — when you visit our site, we store the website address you visited us from, the pages of our site you visit, the date and duration of your visit, your anonymised IP address, information from the device (device type, operating system, screen resolution, language, country you are located in and web browser type) you used during your visit. 

When you register to receive news — we use Mailchimp as a service to create and distribute the CHOICE project e-news as well as manage subscriptions. The personal data that we collect are: your email address, your first and last name.  

We process only the necessary data in order to provide you with the content you registered for. 

If you send an email or provide an email address to info@climatechoice.eu for any reason, we reserve the right to retain that email address to use to send future notifications in accordance with this Privacy Policy. 

How we use your personal data

USE OF YOUR INFORMATION  

We may use information that we collect about you, including personal information, to:  

  • Inform you about CHOICE advances. Share news, press releases, pilot-related campaigns and activities activities, results, launch of technologies and other material relevant to our outreach and impact creation activities ( eg. e-news, communication and informational material).
  • Invite you to CHOICE project events and campaigns. Share invitations on project events and pilot/awareness campaigns for participation or performing a speech, or take part in any way relevant to the project objectives and pursuits.
  • Respond to your requests. We may also use your information to respond to your questions or comments. 
  • Protect our rights and interests as well as the rights and interests of our users and any other person, as well as to enforce this Private Policy. 
  • Comply with applicable legal or regulatory obligations, including informal requests from law enforcement or other governmental authorities.  
  • Perform functions as otherwise described to you at the time of collection.  

We will only use your personal data for the purpose for which we collected them which includes the following cases:

How your personal data is collected

We collect and further process personal data in compliance with all applicable legislation and/or regulations, including without limitation the (i) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation (GDPR).

We will comply at all times with data protection law and principles, which means that your personal data will be:

  • Used lawfully, fairly and in a transparent way;
  • Collected only for valid purposes that we have clearly explained to you herein and/or from time to time, and not used in any way that is incompatible with those purposes;
  • Relevant to the purposes we have told you about and limited only to those purposes;
  • Accurate and kept up to date;
  • Kept only as long as necessary for the purposes we have informed you;
  • Kept securely.

Lawful processing of your personal data

We will only use your personal data when the applicable law allows us to do so. Typically, we will use your personal data in the following circumstances:

  • Where you have consented before the processing.

  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

  • Where we need to comply with a legal or regulatory obligation.

  • We will only send you direct newsletters, emails or text if we have your consent. You have the right to withdraw that consent at any time by contacting us.

Cookies

We use cookies and/or other tracking technologies to distinguish you from other users of the website and to remember your preferences. This helps us to provide you with a good experience when you use the website and also allows us to improve our website. For detailed information on the cookies we use, the purposes for which we use them and how you can exercise your choices regarding our use of your cookies, see our Cookies Policy.

Privacy Policy

The present privacy and data protection policy clarifies in a layered manner the processing of personal information of visitors of the CHOICE project website. The data processing on the CHOICE website is pursuant to Regulation (EU) 2016/679 (General Data Protection Regulation), Greek Law 4624/2019 on the protection of personal data and any other applicable law.

Data retention

Your personal data is retained only for as long as it is necessary to fulfil the purposes described above, and they will not be retained more than 5 years after the end of the project unless a longer retention period is required by legal obligations or regulations.

Data security

Your personal data are processed by electronic means in compliance with the provisions of art. 32 of GDPR 2016/679, national law and in compliance with the principles of data’s confidentiality, integrity, and availability. Your personal data are transferred in an encoded manner using the widely used and secure TLS (Transport Layer Security) encryption standard. You will recognise a secure TLS connection by the additional “s” after “http” (i.e., https://..) in the address bar of your browser or from the lock icon. Moreover, we use suitable technical and organizational measures, which are being continuously enhanced, to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties.

Data recipients

Data recipients for:

  • Elements that the CHOICE Consortium is obligated or entitled to by law, contract, judgement and regulatory decision to notify may be public and independent administrative authorities, judicial authorities and public officials.
  • All the elements necessary for the achievement of each specific purpose: the Administration and the relevant services of the CHOICE Consortium.

The Consortium shall not disclose, assign, exchange, grant or otherwise dispose, without the consent of the user/visitor, to third parties, natural or legal persons, personal data other than the cases mentioned above within the scope of national laws provisions.

Data transfer

No transfer to non- EU countries/ international organizations is foreseen.

Your legal rights

You have the right to:

  • Request information about whether we hold personal information about you, and, if so, what that information is and why we are holding it.
  • Request access to your personal information. This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request rectification of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you.
  • Request transfer of your personal information in an electronic and structured form to you or to another party (right to “data portability”). This enables you to take your data from us in an electronically useable format and to be able to transfer your data to another party in an electronically useable format.
  • Lodge a complaint with a supervisory authority ( www.dpa.gr ).
  • Withdraw your consent at any time. Please note that the withdrawal does not affect the processing of your data which is based on the consent you have given before the withdrawal. Once we have received notification that you have withdrawn your consent, we will no longer process your personal information for the purpose/purposes you originally agreed to.

You also have the right to ask us not to continue to process your personal data for dissemination and communication purposes.

You can exercise any of these rights at any time by contacting us at the contact details provided on the website.